Tasks and reminders

Every task you speak or type is saved in one place, and it helps to know which:

• Built-in BrightMind tasks. This is the default. New accounts start with it selected, and it works before any integration is connected.
• Your selected task manager. If you connected Todoist, TickTick, or Google Tasks and selected it in Settings, new tasks are saved there instead.

To check which is active, open Settings and look at your integrations and task-manager selection. One task manager is active at a time. Switching the selection does not move your old tasks: what you saved before stays where it was saved.

On Home, a task without a time sits in the anytime area; a task with a time sits in the timeline at that time. The Inbox-style list of everything lives in the Tasks tab, so a task you cannot place on a day is still findable there.

The easiest way is to just say it in a conversation:

• “Add a task to water the plants tomorrow at 6 pm.”
• “I need to clean my room, call the dentist, and buy cat food.” BrightMind can sort a whole brain dump into separate tasks with you.

Check the reply and tap the task in the conversation to see its details. The change is saved where the task lives: in BrightMind or your connected app.

• Find: open Home for today or any other day, or open the Tasks tab for everything. You can also reopen the conversation where you created a task.
• Edit: ask in conversation (“Move the plant-watering task to 7 pm”), or drag the task to a new time on Home. Tapping a task opens its details, with its reminders, notes, and subtasks. Tap a subtask to open its own details, or tick it to complete it. Other changes happen in conversation.
• Complete: check off the task in the app, or tell BrightMind you did it. Changes are saved in the task's own store.

Bulk edits, like moving or completing many tasks at once, can be limited by some connected apps. If a big batch does not go through, do it in the connected app directly.

The day you plan to do something can be different from the day it must be done. You can work on the form on Tuesday and submit it on Friday. BrightMind keeps both dates, and a task whose due day has passed can show up for review instead of vanishing.

When you see a prompt to review overdue items, that is what it is: a chance to finish, move, or drop tasks left over from earlier days. See Work through overdue tasks.

A task can repeat: every day, every week, or on any pattern you and BrightMind agree on. Repeats work with built-in tasks and with the task managers that support them (see the matrix below; Google Tasks does not).

Completing one instance of a repeating task affects that instance, not the whole series. Where the next one lands depends on how the repeat counts:

• From when you finish it. “Water the plants every 3 days” comes back 3 days after you last watered them, so a late day moves the next one too. This is how TickTick and Todoist repeats start out, and how a built-in task with no set day repeats.
• On a fixed schedule. “Pay rent on the 1st” stays on the 1st however late you pay. Repeats pinned to a weekday or a date work this way, and so does a built-in task with a set day.

Tell BrightMind which one you want if the default does not fit (“keep it on schedule even if I’m late”). Changing a repeat later keeps the way it counts unless you ask to change that too.

To pass over one occurrence without marking it done, say so: “skip today’s gym.” The repeat moves to its next date and nothing is recorded as done. This works for built-in tasks and Todoist; in TickTick it works for repeats on a custom list of dates. Say it plainly if you want the whole series changed, for example “stop the gym task from repeating.”

A task can carry a reminder so your phone notifies you at the time you set. Ask for it in conversation (“remind me to call the dentist on Friday at 10”), and you’ll see it listed when you open the task. A reminder is a saved notification on a task, which is different from memory: remembered context shapes replies, a reminder reaches you at a time. If a reminder did not arrive, check troubleshooting.

A reminder belongs to a task. If what you want is BrightMind checking in with you on a schedule, say a message every weekday morning or a call on Sunday evening to plan the week, that’s an automation.

A task can hold notes: extra detail you want next to it when you open it. There is no separate notes library; notes live on tasks. If something is bigger than a note, keep it in the conversation and link the idea to the task by mentioning it.

Deleting a built-in task moves it to trash for 30 days before it is gone for good. This trash behavior applies to the built-in store; connected apps handle deleted tasks their own way.

Choose where new tasks go based on what each place can hold. Here is how the options compare for the decisions you actually make:

Google Calendar is not on this list because events are separate from tasks: a calendar connection stores things that happen at a time, not things to check off. See the Google Calendar guide.

Put your tasks to work: plan your day with Home, or work through overdue items.